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February 18, 2010 Owen Fair Committee

Owen Junior Fair Committee
Meeting Minutes
February 18, 2010

The meeting was called to order by Chairperson Phil Greschner at 6 pm. Members in attendance were Cindy Cardinal, Phil Greschner, Sam Johnson, Mary Oelke (arrived at 6:35 pm), Theresa Schindler, and Virginia Zaidel. Member Bernie Shelton was absent. Also in attendance were Doris Paitel, Darryl Oelke, and Dawn & John Wundrow.

The secretary’s report from the last meeting was read by outgoing secretary Doris Paitel.

Treasurer Sam Johnson reported that the checkbook balance is $10,537.58 with the ATV Pull and Wave Jammer already paid for 2010. The savings account balance is $1,656.41.

Elections: Mary made a motion to nominate Phil as Chairperson. Motion carried and Phil was elected. Ginger made a motion to nominate Cindy as Secretary. Motion carried and Cindy was elected. Phil made a motion to nominate Sam as Treasurer. Motion carried and Sam was elected.

2010 Fair Planning:
Dawn & John Wundrow were present to give information about the possibility of having a barbeque cookoff during the Fair. It would require lots of advertising, judges, tents, water & electric hookups, ash & grease barrels, fire extinguishers and ice, some of which would be supplied by us and some by the contestants. They suggested that we look at the Kansas City Barbeque Society website. The meat used would have to be inspected. Questions were asked about prize money and entry fees. Pre-registration would be required so we would know how many sites were needed. Anything over 15 teams would require state sanction. There is a Barbeque Bash in Wisconsin Dells from May 20-23 that we could visit to get ideas about how they set up. Location was also discussed and it was thought that maybe somewhere near Creekside or Eckert Door might work. More research needs to be done and Dawn will send out a couple of e-mails with questions. It might be better to wait until next year and spend some time researching how these competitions are run in other places.
Phil suggested that we try to get the roll over simulator again this year. The Fireman’s Challenge is also set to go. We do not know if the Old School is doing the Old School Marketplace, but will assume that they are. Wavejammer is booked for Friday night. There will be Lion’s bingo all three days. We will ask Sid to do the breakfast again this year. The Volleyball and 3 on 3 Tournaments have someone to run them. Joanne Jacks will play Saturday afternoon at a cost of $275. We need to talk to Steve Christophersen about the Tractor Pull. We will have the Citywide Garage Sales. For Saturday night, Sam will try to book either the Pheremones or My Device. We will try to get Soundmaster to DJ on Sunday afternoon. If they are not available, we will talk to Soundstorm. Ginger will go to the school and get things started for queen contestants. Sam talked to Scott Jalling about Josh’s brats. He will give us a price for them and he might also be interested in giving a price on burgers.
Darryl Oelke took the float to parades last summer. Sam made a motion, seconded by Phil to pay him $50 toward his gas. Motion passed. Darryl said that the signs and the carpet need to be updated. We talked about doing a Sportsman’s Raffle again this year. We will decide at the next meeting. We discussed the possibility of putting some of the money into a 6 month CD after the Fair this year to get a little better interest rate. Phil has ordered the fireworks for this year. The price will be $3000, same as last year. The Abby Fire Dept. will set them off. We will plan for a polka mass on Sunday. Cindy will ask Tim Swiggum if the UCC Church is going to do the service again this year. We also need to know if they plan to do the pie and ice cream. The 4H will do the chicken dinner. The Tin Lizzies are on a first come, first serve basis, so we need to decide if we want them to come this year. We need to think about a parade theme for this year. The ATV pull is set. Theresa will do the clues for the Golden Spike contest—we will have clues in the paper for three weeks. We need to discuss if we want to charge for people to set up stands on the fair grounds, either a flat fee or a percent of their profits. We will ask the Owen City Council for a line of credit again this year in case bills need to be paid before fair proceeds come in. We will put an ad in the Community Guide again this year. Cindy will check if we can sell wine.

Other Business: It was discussed that we need to work on job descriptions for everyone and make copies of all records and store them in a file at City Hall where they can be easily accessed if something happens to one of us. We also discussed getting a PO Box rather than having mail sent to officer’s homes. Sam made a motion, seconded by Ginger to get a PO Box. Cindy explained to the group that the Parks & Rec Committee was beginning planning for redoing Mill Pond Park. They will be looking for input from the Fair Committee as to future needs.
We will look at doing a Brat Fry at Family Foods this summer for a fundraiser. The Truck Show will be July 31st this year, but we don’t know if the Fair Committee will be involved in any way.

Motion to adjourn by Mary, seconded by Phil. Meeting adjourned at 7:55 pm. Next meeting will be held March 11th.

Archive:

August 18, 2010 Community Development Authority Minutes
August 11, 2010 Parks & Rec Committee Minutes
July 21, 2010 Community Development Authority
July 14, 2010 Parks & Rec Minutes-Corrected
July 14, 2010 Ordinance Committee
July 14, 2010 Parks & Rec Committee Minutes
July 1, 2010 Owen Fair Committee
June 29, 2010 Licenses & Permits Committee
June 28, 2010 Ordinance Committee
June 24, 2010 Owen Fair Committee

View all from: 2010